The Eford Group International LLC Liability Waiver Form for the ParisScape 2018 and LadyScape 2018 covers two trips:
(1) To be held in July 2018 at the Melia Paris La Defense, 2, Esplanade du General De Gaulle, Paris.
(2) To be held in August 2018 on board Royal Caribbean's Freedom of the Seas departing from San Juan, Puerto Rico.
GENERAL INFORMATION, RESPONSIBILITIES & CONDITIONS PLEASE READ THE FOLLOWING CAREFULLY. DO NOT MAKE ANY PAYMENTS UNTIL YOU HAVE READ THE FOLLOWING RESPONSIBILITIES AND CONDITIONS. RECEIPT OF ANY PAYMENT INDICATES YOUR ACKNOWLEDGEMENT AND ACCEPTANCE OF THE TERMS STATED BELOW.
By agreeing to this release I fully understand and agree that my my initial deposit is non-refundable. I fully understand that the airfare portion of my trip is nonrefundable once it has been booked by the Eford Group International and/or if the airline determines it will not provide a refund. I also agree and fully comply that if I cancel my trip 45 days before my trip for any reason at all that the Eford Group International reserves the right to NO REFUNDS and NO TRANSFERS of my trip.
I also understand, although highly unlikely, the hotel may be changed to a hotel equal or greater than the hotel in which is advertised due to circumstances beyond the control of the Eford Group International. I also understand, the airline may change flights, or carriers may be changed to an equal or greater flight than which have been advertised.
To the best of my knowledge, I am in good physical condition and fully able to participate in the ParisScape at the Melia Paris La Defense, 2, Esplanade du General De Gaulle, Paris from July 19-July 19-25, 2018 and/or events from August 3 - August 11 onboard the Royal Caribbean Freedom of the Seas department from San Juan, Puerto Rico.
I am fully aware of possible risks and hazards connected with the participation on this trip, including physical injury or even death, and hereby elect to voluntarily participate in said events, knowing that the associated physical activity may be hazardous to me and my property. I VOLUNTARILY ASSUME FULL RESPONSIBILITY FOR ANY RISKS OR LOSS, PROPERTY DAMAGE, OR PERSONAL INJURY, INCLUDING DEATH, that may be sustained by me, or loss or damage to property owned by me, as a result of participation in this "getaway” event.
I hereby RELEASE, WAIVE, DISCHARGE, AND COVENANT NOT TO SUE, The Eford Group International LLC or project, their officers, servants, agents, and employees (hereinafter referred to as RELEASES), including Simone Joye, from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or to any property belonging to me, while participating in physical activity, or while on or upon the premises where the ParisScape 2018 or LadyScape 2018 event is being conducted.
It is my expressed intent that this is a release and hold harmless agreement which shall bind the members of my family and spouse, if I am alive, and my heirs, assigns and personal representative, if I am deceased, and shall be deemed as a RELEASE, WAIVE, DISCHARGE, and CONVENTION TO SUE The Eford Group International LLC and above named RELEASES. I hereby further agree that this Waiver of Liability and Hold Harmless Agreement shall be constructed in accordance with the laws of the State of New York.
RESPONSIBILITY & RELEASE:
This document gives notice that The Eford Group International LLC does not own or operate any motor coaches, aircraft, cruise lines, catering facilities, hotels or attractions and that all arrangements have been made with motor coach companies, hotels, and other independent suppliers to provide you with the services purchased in the trip upon the express condition that we shall not be liable for any injury, accident, loss, damage, delay, bankruptcy, or any irregularity which may occur either by reason of defect in any vehicle or through the acts of default of any person or company engaged in providing transportation or other services. The Eford Group International LLC does not accept any liability for the actions or omissions of these Independent suppliers over whom The Eford Group International LLC has no direct control. In the absence of negligence on Eford Group International's part, therefore EACH PARTICIPANT HEREBY RELEASES The Eford Group International LLC for losses or damages arising from physical or emotional injury, property damages, or other economic damage caused by such factors beyond The Eford Group International LLC.’s control. Because of unforeseen circumstances, The Eford Group International LLC reserves the right to withdraw any trip or make any change, with or without notice, In the event of inclement weather, mechanical difficulties, or other events beyond the control of The Eford Group International LLC that cause delays, It SHALL NOT BE the responsibility of The Eford Group International LLC to pay for resulting costs and expenses to the group or trip client, including additional lodging and meals. Furthermore, It SHALL NOT BE the responsibility of The Eford Group International LLC to reimburse the group or trip client for trip inclusions missed resulting from such delay.
Optional activities are offered as advertised unless weather or other conditions make it Impossible for individuals to participate. The Eford Group International LLC assumes no risk, liability, or responsibility for incidents or accidents which may occur to an individual while participating in any activity. Many activities are subject to a minimum participation as dictated by the operator and available transportation. Prices for all optional activities are subject to change with or without notice. THIS TRIP IS GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF NEW YORK. In the unlikely event a dispute cannot be amicably resolved and a court action is necessary, it is agreed that all disputes and demands shall be heard in Kings County, New York.
Will be sent on your monthly summary statements. We cannot individually contact each passenger for each mailed payment received. However, should you require payment confirmation, please send your payments via Certified Mail, Return Receipt or another route which would require a signature. All checks returned for insufficient funds will be charged $35 to your account.
CANCELLATION & REFUND POLICY:
We are at the mercy of the hotel and airline and we follow their refund/cancellation policies.
For cancellations prior to 45 days, you will get a refund of all monies except your deposit.
No refunds will be given for cancellations within 45 days of travel. There are NO exceptions. Depending upon the circumstance (e.g. death in family, illness, and at our sole discretion, we may give you a credit towards a future getaway. We strongly recommend you independently purchase travel insurance.
Cancellations must be confirmed with the Eford Group International LLC in writing either by e-mail at firstname.lastname@example.org or by postal mail to PO Box 380716, Brooklyn, NY 11238. Where any person fails to inform the Eford Group International, the person will nevertheless be billed as per the terms stated above.
The Eford Group International LLC has to confirm receipt of cancellation for it to become valid. Any person and bank or financial institution returning non-refundable money back to our consumer will be sued for violation of the agreement set forth between our client and company. All cancellations are subject to loss of the initial deposit unless canceling within 45 days prior to trip departure, in which case, would be subject to 100% cancellation fee. Remaining occupants in the room shall be obligated to pay for the difference in the per person room rate. All monies from a canceled guest are non-transferable to another guest, no matter their relation. Written notification must be sent by the person whom paid to request a refund of their unused monies. Refund(s) will be sent to the original payee and are made on the specific condition that the acceptance of the refund releases The Eford Group International LLC from all present or future claims by the participant. Reservations cannot be confirmed unless secured by the timely arrival of required deposits and final payments and rooming lists due to The Eford Group International LLC no later than 45 days prior. Reservations not paid in full shall be placed on a “space available basis” and are subject to cancellation policy regardless of alternative tour options that may be offered. We strongly recommend you independently purchase travel insurance.
One you book your deposit, you agree to the installment plan outlined. You are also agreeing you will stay on the agreed upon installment schedule. There may be a $20.00 “late fee” assessed for all late payments after the first (1st) email warning which is extended to everyone agreeing to these “terms and conditions”. Any trip not paid in full by June 4th will be subject to cancellation. If a reservation is canceled, the right to receive a refund is limited to all funds minus the non-refundable deposit provided you are not within 45 days out of the trip AND/OR the vending partner (hotel; airline) will grant a refund or credit. All cancellations are subject to loss of the initial deposit unless canceling within 45 days prior to trip departure, in which case, would be subject to 100% cancellation fee. You are agreeing to this with your electronic signature and/or paid deposit.
If your trip is cancelled for lack of payment, cancellation, missed installment payments, family emergency, work emergency or anything beyond your control, there will be a $25.00 “reinstatement fee” assessed to reclaim your trip.
RESERVATIONS, DEPOSITS AND PAYMENTS:
Deposits and final balances with roommate list must be received by the Eford Group International LLC on or before the appropriate due dates. Reservations for time and space cannot be confirmed unless secured by the timely arrival of these required deposits, final payments and rooming lists. Arrangements shall be made for reservations paid in full, on time and upon the timely receipt of the final rooming lists to The Eford Group International LLC.
NO REFUNDS FOR UNUSED SERVICES or AIRLINE TICKETS:
Refunds or allowances will not be made for transportation services or other portions of the trip which are unused on or after the tour departure date. In the event of an Act of God or inclement weather, The Eford Group International LLC reserves to right to reschedule the trip for another time.
OPTIONAL ACTIVITIES, ENTERTAINMENT, AND ITINERARIES:
It is intended that all optional activities will be offered as listed on the web advertising the trip unless weather or other conditions prevail at that time that make it hazardous or impossible for individuals to participate in the activity, The Eford Group International LLC does not act as an agent or operate any optional activity. The decision to participate in an optional activity is solely between the trip participant and the operator of the optional activity. The Eford Group International LLC assumes no risk, liability, or responsibility for incidents or accidents which may occur to an individual while participating in ANY activity. Some optional activities are subject to a minimum participation requirement and may not be available at all due to inclement weather or other Acts of God. Payment for all optional activities must be made in cash ONLY. The Eford Group International LLC reserves the right to withdraw or change any contracted vendor, entertainment, etc.. The Eford Group International LLC will not provide reimbursement due to “no show” entertainers or change in Itineraries. The destination hotels, transportation companies, in addition to all other providers of services, reserve the right to remove a person engaged in illegal or disorderly conduct from the tour without refund.
LEGAL AGE FOR CONSUMPTION OF ALCOHOLIC BEVERAGES:
There is no minimum age requirement to participate in most of these tours, however all trips offering an “Open Bar ” have been designed for adults 18 years of age and older (in some countries/states the legal age is 21). Each trip participant must be of the minimum drinking age allowed by the State (or country) in which the destination is located to participate in the functions or tour inclusions which contain alcoholic beverages, AND EACH TRIP PARTICIPANT MUST BE PREPARED TO SHOW 2 TYPES OF LEGAL IDENTIFICATION (ONE OF WHICH MUST INCLUDE A PHOTOGRAPH) TO GAIN ADMITTANCE INTO ANY FUNCTIONS OR EVENTS WHICH SERVE ALCOHOLIC BEVERAGES. Each liquor licensee is under legal obligation to comply with all applicable laws. To that end, each liquor licensee is required by law to not serve alcoholic beverages to individuals who do not meet the standard of service even though they may have paid for the alcoholic beverage inclusion as part of their tour.
Room assignments are made by the hotel personnel. Per person prices may be stipulated by the number of people in the room, not the number of beds. Accommodation requests for single occupancy are taken on as available basis. You also hereby agree to not have any other person in your purchased room who has not registered with The Eford Group International LLC and is a registered guest of the hotel. The hotel and The Eford Group International LLC reserves the right to remove any person from the tour without refund.
PRIVACY OF OUR GUESTS
You agree not to photograph, videotape, and/or record (audio or visual) ANY member of our trip WITHOUT their expressed permission.
MARKETING AND PROMOTION:
You agree that your photographs, video footage, verbal statements may be used for promotional purposes of ParisScape and LadyScape now and in the future, perpetually.
I UNDERSTAND THESE TERMS AND CONDITION AND (ELECTRONICALLY) SIGN IT VOLUNTARILY with my paid deposit as my own free act and deed; no oral representations, statements or inducements, apart from the foregoing written agreements have been made; and I acknowledge and represent that I HAVE READ THE FORGOING Waiver of Liability and Hold Harmless The Eford Group International LLC.